Create Microsoft 365 Group
These items are created with a Microsoft 365 Group:
By Default (can be changed by submitting a Service Request):
Create Microsoft 365 Group Using Outlook:
Open Outlook
These items are created with a Microsoft 365 Group:
- A new Microsoft 365 Group
- A SharePoint Online site and document library
- An Exchange Online shared mailbox and calendar
- A OneNote Notebook
By Default (can be changed by submitting a Service Request):
- A Microsoft 365 Group shows in the Exchange Address Book
- A Microsoft 365 Group shows in the “Groups” section of Outlook
- Microsoft 365 Members are auto-subscribed to the Exchange Online shared mailbox (which means members will get the group’s emails to their inbox)
- Exchange Online shared mailbox name is: [group name]@rosehulman.onmicrosoft.com
Create Microsoft 365 Group Using Outlook:
Open Outlook
- Select Home > New Group (Windows) or Select File > New > Group (Mac)
- Fill out the group information.
- Group name: Create a name that captures the spirit of the group. Once you enter a name, a suggested email address is provided. "Not available" means the group name is already in use and you should try a different name. Note that once you choose a group name, it cannot be changed.
- Description: Optionally, enter a description that will help others understand the group's purpose. This description will be included in the welcome email when others join the group.
- Classification: Choose a classification. Options available depend on what your organization has set up.
- Privacy: By default, Groups are created as Private. This means only approved members in your organization can see what's inside the group. Anyone else in your organization who is not approved cannot see what's in the group.
- Select Public to create a group where anyone within your organization can view its content and become a member.
- Select Private to create a group where membership requires approval and only members can view group content.
- Send all group conversations and events to members' inboxes The box is checked by default which enables members to see all group conversations and events in their inbox without having to visit separate group workspaces. Members can change this setting for their own mailboxes.
- Select Create.